Site capacity planning

An expired affiliation agreement is both an operations and an accreditation problem (Element 1.4).

• Every teaching site is listed with its current affiliation agreement dates.
• Agreements expiring within 6 months are flagged for renewal now.
• Each site has a named site director with current contact info.

Capacity is a grid — sites × blocks — not a single number.

• Slots are recorded per site, per rotation, per block.
• Caps reflect preceptor availability, not just room — a site with beds but no teachers has no real slots.
• The ledger lives in one place the whole office can see.

Element 6.2: students must be able to complete required clinical experiences at their sites.

• Each site is mapped against the required-experience list (which experiences it can deliver).
• Thin-coverage sites are marked with their backup plan.
• Encounter-volume assumptions are written down (e.g., deliveries per month) — not assumed.

A risk flagged in planning is a fix. A risk found in week 10 is a finding.

• Over-subscribed site-block combinations are flagged with a resolution.
• Single-point-of-failure sites (only one site covers an experience) are flagged.
• Risks are reviewed with the clerkship director before scheduling locks.

A capacity ledger updated once a year is a historical document, not a planning tool.

• The ledger is updated the week after every match or schedule run.
• Changes (new sites, lost preceptors, renovated units) are logged with dates.
• Last-updated date is visible on the ledger itself.